Advice to presenters

Audio-visual at Karstens

Karstens have advised they

• Provide a lectern, microphone, projector and screen and whiteboard as standard AV. 
• Provide a laptop for each room, or you may bring your own while noting the points below.
• Provide a HDMI cable which will allow for connectivity to the screen and projector and the speakers in the room for non-Mac laptops.
• HSave found that some Macs can be problematic with connecting to the projectors which is an issue with the Mac programming rather than the projectors themselves.
• some Macs require a particular cable (not supplied by Karstens, you’ll need to source one) to connect to projectors.
• If you have a firewall in place on your laptop you may also have connectivity issues.
• Will have a staff member on site to assist with connectivity to the projector. to help with general technical issues

PowerPoint presentation

You can bring your presentation on

• your own laptop, or
• a USB, or
• stored in the cloud and you have access to it from other devices.

The choice is yours.

However, it is important that you test whatever option you use prior to the conference so that you are sure embedded items or links work in the new device or setting. Please don’t assume – test, test, test is best, best, best.

(Embedded items increase the size of the PowerPoint and stay with it, say when it’s transferred to a USB or another laptop.

Linked items may be ‘lost’ if you move your presentation to another device and the link was to an item on your own computer.)

Backup

If you are using a PowerPoint or similar please forward a copy to conf@acal.edu.au so that we can store a backup copy in case of technical issues.

Printing

If you want to have printed handouts, please organise your own printing. Close to the event ACAL can provide a guide on likely numbers for your session. Printing services are available close to the venue.

• Printondemand, adjacent to Karstens at 123 Queens Street
• Officeworks, around the corner in Bourke Street.

Session host and timing

We plan to have a room host who will introduce you to the group and keep an eye on time.
Our program is full and there will be limited time between sessions so please keep track of which room you will be presenting in and be ready to connect any computer with presentations to make sure it is all working before your session begins.

We look forward to seeing you there!